清理outlook会议数据
Some people like to keep their Outlook folders perfectly controlled, with emails neatly categorized and stored in a logical, minimal folder structure. Most of us aren’t like that, so Microsoft has provided tools to help. One of these tools is the little-known Conversation Cleanup tool, which deletes or moves redundant emails from a conversation. Here’s how it works.
有些人喜欢对Outlook文件夹进行完全控制，对电子邮件进行整齐的分类并以合理的最小文件夹结构存储。 我们大多数人都不是那样，因此Microsoft提供了帮助的工具。 这些工具之一是鲜为人知的对话清除工具，该工具可从对话中删除或移动多余的电子邮件。 运作方式如下。
You can run the Conversation Clean Up tool against a single conversation, a folder, or a folder and all of its sub-folders. It looks for emails that are redundant, which mean those that are included in full in another message in the conversation. It then deletes (by default) or moves these emails to another folder, depending on how you’ve set it up. This helps keep your mailbox from being filled with multiple copies of the same message.
您可以针对单个对话，一个文件夹或一个文件夹及其所有子文件夹运行“对话清理”工具。 它会查找多余的电子邮件，这意味着对话中另一封邮件中包含完整的电子邮件。 然后，它将删除(默认情况下)或将这些电子邮件移动到另一个文件夹，具体取决于您的设置方式。 这有助于防止您的邮箱充满同一邮件的多个副本。
First, you need to set the Conversation Clean Up parameters. Head to File > Options > Mail and then scroll down to the “Conversation Clean Up” section.
首先，您需要设置“对话清理”参数。 转到文件>选项>邮件，然后向下滚动到“对话清理”部分。
By default, Conversation Cleanup deletes items, but if you want to move redundant items to a folder instead, you can click “Browse” and choose the folder to which you want to move them. This is handy if you want to double-check for yourself that the messages the tool finds really are redundant. The Conversation Cleanup tool is reliable in our experience, but sometimes there’s no substitute for checking things yourself.
默认情况下，“会话清除”会删除项目，但是如果您想将多余的项目移至文件夹，则可以单击“浏览”，然后选择要将其移至的文件夹。 如果您要自己仔细检查该工具发现的消息确实是多余的，这将很方便。 根据我们的经验，“会话清除”工具是可靠的，但是有时候没有替代品可以自己检查。
You can probably leave the other default options as they are because they make a lot of sense, but if your situation or preferences are different, go ahead and switch the parameters on or off as you see fit. Once you’ve got the settings the way you want, click “OK” to go back to Outlook.
您可能会保留其他默认选项，因为它们很有意义，但是如果您的情况或首选项不同，请继续进行操作并根据需要打开或关闭参数。 完成所需设置后，单击“确定”返回Outlook。
Now, you need to open the tool. On the “Home” tab, click the “Clean Up” button. The drop-down menu gives you the option to clean up the conversation that’s currently selected in the folder, the whole folder, or the whole folder and all of the sub-folders.
现在，您需要打开该工具。 在“主页”选项卡上，单击“清理”按钮。 下拉菜单为您提供了清理文件夹，整个文件夹或整个文件夹以及所有子文件夹中当前选中的对话的选项。
You can also access this menu by clicking Folder > Clean Up Folder if you don’t need the “Clean Up Conversation” option.
如果不需要“清理对话”选项，也可以通过单击文件夹>清理文件夹来访问此菜单。
We’ll go with “Clean Up Folder” for now, but the process is the same whether you clean up a conversation, a folder, or a folder and its sub-folders. And for a one-click option, you can always right-click a folder in the Navigation pane and select “Clean Up Folder.”
现在我们将使用“清理文件夹”，但是无论清理会话，文件夹还是文件夹及其子文件夹，过程都是相同的。 对于一键式选项，您始终可以在“导航”窗格中右键单击一个文件夹，然后选择“清理文件夹”。
The first time you run this tool, a warning pops up, giving you the option to change the settings, run the tool, or cancel the operation.
首次运行此工具时，会弹出警告，提示您可以更改设置，运行该工具或取消该操作。
If you want the tool to run without seeing this popup, enable the “Don’t show this message again” option.
如果您希望该工具在不显示此弹出窗口的情况下运行，请启用“不再显示此消息”选项。
Click “Clean Up Folder” to run the tool (if you switched on the “Don’t show this message again” option then from this time onwards the tool will run as soon as you select it). When the tool is running, which can take a little while if you’re running it for the first time on a folder with a lot of messages, a status notice appears in the bar at the bottom of Outlook.
单击“清理文件夹”以运行该工具(如果打开了“不再显示此消息”选项，则从此时开始，该工具将在您选择后立即运行)。 该工具正在运行时(如果您是第一次在包含大量消息的文件夹中运行它，则可能要花一些时间)，状态通知会显示在Outlook底部的栏中。
You can keep using Outlook while this is running. Once the status notice disappears, the tool has finished. It won’t tell you that it’s finished—the tool is designed to run in the background to help you, not bombard you with messages—but it will tell you if it can’t find any messages to clean up.
您可以在运行Outlook的同时继续使用它。 状态通知消失后，该工具即完成。 它不会告诉您它已完成—该工具旨在在后台运行以帮助您，而不是向您发送消息，但它会告诉您是否找不到要清除的消息。
That’s all there is to it. When we ran this tool on an example folder containing 2487 emails, it found 502 mails that could be deleted. Over a fifth of the emails in the folder was redundant, so it’s an eye-opener and a tool worth using if you’re running out of space or tired of wading through conversations.
这里的所有都是它的。 当我们在包含2487个电子邮件的示例文件夹上运行此工具时，它发现502个可以删除的邮件。 文件夹中超过五分之一的电子邮件是多余的，因此，如果您空间不足或厌倦了交谈，这是一个令人大开眼界的工具，值得使用。
翻译自: https://www.howtogeek.com/392657/how-to-use-conversation-clean-up-in-outlook/
清理outlook会议数据